Connecting an online store to different systems

If you plan to start e-commerce, you will also need to think about what systems your online store will be connected to. If you have a shop, you definitely want customers to be able to pay for the goods they sell. Even since a physical store is unthinkable without a cash register, so even an online store is unthinkable without a payment system. However, the payment system is not the only system with which you can connect your online store. If your company has been in existence for some time, it is possible that an accounting system or warehouse accounting system is used, which will need to be connected together with the online store.

In this article we will tell about the possibilities of connecting to different systems and what actions you will have to take, as the owner of an online store.

Integration of warehouse and accounting systems

To connect the warehouse accounting/accounting system with the online store, the first thing you should do is to contact the company that serves your warehouse/accounting system and inform about your plans. Next, the system servicing company contacts the developer of the online store to agree on technical solutions for integration.

The developer of the online store ensures only the import and export of the standard data structure from the online store. The adjustment and further integration of the received data is ensured by the servicing company of the selected warehouse/accounting system.

Integration of the payment system

Currently, the most popular payment systems that we integrate are MakeCommerce, which provides both internet bank and card payments and card payments also for Stripe. Of course, these are not the only payment systems.

In order to integrate the payment system into your online store, you must already have a privacy policy, terms of use, as well as return terms in your store. Once these conditions are met, you should write an application on the MakeCommerce website with your email address and phone number. MakeCommerce provides online payments with one agreement and one integration for the largest banks in Latvia – Swedbank, SEB, Citadele and Luminor. You won’t have to go into a separate contract with each bank.

Once you have signed the contract, MakeCommerce will send you api keys, which the developer of the online store will install in the module to activate online payments.

Delivery methods

You want the customer to pay for the product purchased in the online store, the customer wants a convenient way of receiving the purchased goods. The most popular delivery methods are DPD and Omniva – both by courier and by parcel machines. But these are not the only companies that offer delivery services, there are also such as Itella, Latvijas pasts, Venipak, DHL and many others. Once you have decided which of the suppliers you want to cooperate with, you should contact the particular company and enter into a contract. The developer will install a module in your online store that will provide a function to select the delivery method for your customers and set the costs specified in the delivery contract for the module. If your contract provides for any exceptions, complex Table rate or deliveries, for example, to several European countries by zone, this may lead to additional costs at the development.

Connecting to comparison platforms

The most popular comparison platforms with which owners of online stores want to connect their stores are salidzini.lv, kurpirkt.lv and gudriem.lv Every platform with which you want to connect your online store will have to create an online store account from which the platform will street data. The developer provides custom data output to comparison platforms in XML format. This option, however, is available only with a paid module, if more than 2000 items are placed in the online store.

PDF invoice generation function

There are two types of PDF invoice modules – standard, which is a free module and an extended one, which is a paid module.

The extended module allows you to change the design of the PDF invoice, include additional information on the invoice, for example, coupon codes. It also allows you to create a variety of custom data, such as parcel machine addresses, vat outputs, company names.c. For the extended module, the annual fee is 69 Eur.

For most online stores, the standard PDF module will not be suitable to comply with legal requirements.

However, the free module will be suitable for non-VAT companies.